The Employees’ State Insurance Corporation (ESIC) provides medical and financial support to employees in case of illness, injury, or maternity. As part of the registration process, employees and employers are required to provide accurate family details. However, family details can change over time, and updating them in the ESIC registration system is essential for continued benefits. This article explains the process of updating family information in the ESIC registration portal, along with the benefits and common challenges faced during the update.
What is ESIC Registration?
ESIC, established under the Employees’ State Insurance Act of 1948, provides a social security scheme for workers and their families. It is mandatory for companies with 10 or more employees earning up to ₹15,000 per month to register for ESIC. The registration process helps ensure that employees and their families receive health benefits, sickness benefits, maternity allowances, and other forms of financial support during emergencies.
ESIC Contribution
Both employees and employers contribute to the ESIC scheme. Currently:
- Employers contribute 4.75% of the wages.
- Employees contribute 1.75% of their wages.
This contribution supports various benefits, including healthcare, disability, sickness, and maternity support.
ESIC Benefits
The ESIC scheme offers various benefits to insured employees and their families:
- Health Benefits: Medical care for the employee and their family members.
- Sickness Benefits: Cash benefits for up to 91 days during illness.
- Maternity Benefits: Paid leave during pregnancy.
- Disability Benefits: Compensation for temporary and permanent disability.
- Unemployment Benefits: Financial support in case of involuntary unemployment.
These benefits are available from the first day of employment and are an essential safety net for employees.
How to Update Family Details in the ESIC Portal
Updating family details in the ESIC portal is a simple process that needs to be done by the employer. Employees cannot directly update their family information. They need to contact their employer, who can make the necessary updates in the ESIC Employer Login.
Steps to Update Family Details
Follow these steps to update family details in the ESIC portal:
- Login to ESIC Employer Portal
Employers need to log in to the ESIC Employer Portal using their registered credentials (username and password). - Navigate to Employee Section
Once logged in, go to the “Employee” section and select the “Update particulars of insured person” option. - Search for Employee Details
In the search bar, enter the IP address or numerical address of the insured employee. This will display the employee’s name. - Select Edit Option
Click on the “Edit” button next to the employee’s name to modify their details. - Update Family Information
Under the “Family Details” section, you can update or add new family members. The employer can add details such as the name, relationship, and age of family members. - Remove Unwanted Family Members
If there are family members who should no longer be included, the employer can remove them from the list. - Submit and Confirm
After reviewing the details, click on the “Submit” button. A declaration will appear; after confirming, the information will be updated. - Receive Updated ESIC Card
Once the changes are processed, the employee will receive a new ESIC card with updated family details.
This process typically takes only a few minutes and ensures that the employee and their family members can avail the benefits provided by ESIC.
Common Challenges in Updating Family Details
Although updating family details in the ESIC portal is straightforward, several challenges can arise during the process. Below are some common issues and their solutions:
1. Document Rejection
- Issue: Documents may be rejected due to illegibility or incompleteness.
- Solution: Ensure all documents are clear and complete. Double-check all requirements before uploading.
2. Technical Glitches
- Issue: Users may face technical issues on the portal.
- Solution: Use a different browser, clear cache and cookies, or try accessing the portal during off-peak hours. If issues persist, contact the ESIC helpline.
3. Approval Delays
- Issue: The approval process may take longer than expected.
- Solution: Be patient and, if the delay is significant, follow up with the local ESIC office.
4. Data Mismatch
- Issue: Incorrect or mismatched data can cause rejection.
- Solution: Double-check all entered information, ensuring it matches the official documents.
5. Difficulty Uploading Documents
- Issue: Problems may occur when uploading documents.
- Solution: Ensure documents are in the correct format and size as specified on the portal.
6. Confusion Regarding Family Categories
- Issue: Uncertainty about which family members should be included.
- Solution: Refer to the ESIC guidelines or seek assistance from the local ESIC office.
Why Is ESIC Registration Important?
For Employers:
ESIC registration is mandatory for businesses employing 10 or more people with a monthly salary of ₹21,000 or less. It ensures compliance with the law and provides employees with social security benefits. Employers who register with ESIC also gain a reputation for offering benefits that attract and retain skilled workers.
For Employees:
Employees benefit from the ESIC registration in several ways:
- Financial Security: In case of illness, injury, or maternity, employees receive cash benefits.
- Healthcare Coverage: Employees and their families receive free medical treatment at ESIC-approved hospitals and clinics.
- Job Security: With ESI coverage, employees can focus on their work without worrying about healthcare and financial support during emergencies.
Frequently Asked Questions (FAQ)
1. Can employees update family details directly in ESIC?
No, employees cannot update their family details directly. Employers must make the changes on the ESIC portal.
2. What documents are required to update family details in ESIC?
The necessary documents include valid IDs of family members, such as Aadhaar cards, marriage certificates, and birth certificates.
3. How long does it take to update family details?
The process usually takes a few minutes for the employer to complete. However, approval from ESIC may take a few days.
4. Can an employee update their family details after marriage or childbirth?
Yes, employees should inform their employers to update family details whenever there are changes like marriage or the birth of a child.
5. Is it mandatory for all employees to register with ESIC?
Yes, employees working in establishments with 10 or more employees and earning ₹15,000 or less per month must be registered under ESIC.
6. What happens if the family details are not updated?
Failure to update family details can lead to difficulties in availing medical benefits and other ESIC-related services.